Company Secretary/ KYC Officer

DEPARTMENT/TEAM: Legal
LOCATION: London
SUMMARY

This is a key role supporting Peninsula’s in-house legal team based in London. The Peninsula group is a large international group comprising 54 companies across the globe. Jurisdictions range from Ireland, Malta, Singapore, Gibraltar, Spain, India, the UK, Panama, the United States and China. As a Company Secretary/ KYC Officer your role will have three core elements: 1) to assist the legal team in managing all global company compliance requirements for the group (including all board resolutions); 2) setting up new entities in the required jurisdiction as well as managing any new compliance requirements associated with it; and 3) Carrying out incoming Know Your Counterparty (KYC) requests from third parties such as suppliers, customers and banks.

MAIN RESPONSIBILITIES

Coordinating and ensuring corporate secretarial compliance for all Peninsula entities across the world in a timely manner.
• Working with third parties and Peninsula’s authorised signatories to ensure corporate compliance documents and KYC forms are correctly executed and circulated to the relevant parties.
• Arranging powers of attorney for Peninsula entities.
• Coordinating the execution and certification of documents (agreements or deeds) as well as other notarisation/apostilling requirements.
• Working with external corporate services’ firms or law firms in various jurisdictions to complete incoming corporate secretarial compliance requirements.
• Reviewing and completing KYC requests for the legal team and other key departments across Peninsula in various offices across the world.
• Assisting the legal team and other key departments with the opening, KYC compliance and maintenance of bank accounts.
• Maintaining up-to-date records including physical/electronic files and spreadsheets in relation to corporate compliance and other similar matters.
• Drafting corporate documentation and forms such as board minutes and editing for quality, consistency and content.
• Coordinating and supervising the execution of Board Meetings and AGMs where necessary.
• Supporting the legal team with other general administrative duties where necessary.

KNOWLEDGE, SKILLS AND EXPERIENCE

Essential
• Extremely organised and highly motivated.
• Ability to work under pressure and time-sensitive deadlines and working on own initiative.
• Strong communication skills both verbally and written, communicate clearly and appropriately.
• Skilled at building and maintaining excellent working relationships in the team and the wider organisation.
• Good knowledge of company law and governance (preferably English).
• Company Secretary or corporate paralegal experience (preferably working with English companies).
Desirable
• Spanish-speaking.

 QUALIFICATIONS / ACCREDITATIONS

• Chartered Governance Qualifying Programme (CGQP) or international equivalent; or
• Law degree (LLB) or international equivalent.

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