Project Management Office Analyst

LOCATION: Gibraltar

You will play a crucial role in ensuring the smooth operation and coordination of various aspects of a project within Peninsula. The PMO analyst is responsible for supporting the Project Manager (PM) and teams in the planning, execution, and monitoring of projects to ensure they are completed efficiently and effectively. This role involves administrative tasks, including form filling, communication with team members and stakeholders, and maintaining project documentation.


Project Coordination:
• Assist the PM in creating project plans, schedules, and timelines.
• Coordinate project activities and resources to ensure timely completion of deliverables.
• Monitor project progress and track key milestones and deadlines.

Documentation Management:
• Maintain project documentation, including meeting minutes, progress reports,
and project files.
• Organize and archive project documents for future reference
• Ensure all project documentation is accurate, up-to-date, and easily accessible to team members.

Communication and Stakeholder Engagement:
• Serve as a point of contact for project-related inquiries from departments and
other stakeholders.
• Facilitate communication between project teams and stakeholders to ensure alignment on project goals and objectives.
• Distribute project-related information and updates through emails, reports, and meetings as necessary.

Risk Management:
• Identify potential risks and issues that may impact project success.
• Assist in developing risk mitigation strategies and contingency plans.
• Monitor and report on the status of identified risks throughout the project lifecycle.

Administrative Support:
• Provide administrative support to project managers, such as scheduling meetings, taking meeting minutes, and following up on outstanding tasks and actions.
• Prepare and distribute project-related materials, presentations, and reports.
• Filling in application forms for new account set up, obtaining sign-offs from authorised signatories and completing criminal record/KYC checks for internal stakeholders.


• Strong organisational skills with ability to multitask and prioritise tasks effectively
• Excellent communication and interpersonal skills, with ability to work collaboratively in a team environment.
• Attention to detail and a commitment to maintain high standards of accuracy and quality.
• Solid proficiency in Microsoft Word and Excel.

• Knowledge of project management methodologies is beneficial.
• Proficiency in project management tools and software (PowerPoint, Project, Monday, Visio)
• Bachelors degree in project management or a related field.